Elevator and Escalator Repair and Maintenance Services RFP

22nd District Agricultural Association - Contracts & Purchasing has issued request for proposal, solicitation 26-050.

The District is releasing this RFP with the intent to award a single contract for Elevator and Escalator Repair and Maintenance Services. The District is seeking a qualified Elevator and Escalator Maintenance Service provider. Services include, but are not limited to, routine and out-of-scope maintenance. The District board and staff have been actively engaged in a strategic planning process that has elaborated on its purpose, mission, vision, and organizational values in pursuit of ensuring a quality experience to guests and patrons of the District properties including the Del Mar Fairgrounds, Surf &Turf Recreation Center, and Del Mar Horsepark. Proposer is encouraged to elaborate on its alignment with the District’s strategic direction. Any contract resulting from this RFP will be awarded to the Proposer(s) whose proposal(s), as determined by the District, best meet(s) the requirements set forth in this RFP. The District will use the Primary Method evaluation process, as explained in the DGS Contracting Manual, Volume 1, at Section 5.20, et seq., whereby proposals are reviewed to determine which ones meet the format requirements and the standards specified in the RFP. Proposals meeting the minimum standards and format requirements will then be rated or scored on technical and qualitative factors. Considerations on the qualitative and technical factors are outlined in the following sections: #Evaluation, Selection and Scoring Process and #Evaluation Phases. The sealed cost proposal for those proposals that meet the minimum score threshold established in the technical evaluation phase shall then be publicly opened and read. Proposers must not include pricing information in their Technical Proposal. All pricing details must be submitted separately, either in a sealed envelope for manual submissions or electronically in the Pricing Proposal Table Section. Pricing submissions will remain sealed and confidential until the District’s evaluation team has reviewed and determined the proposal to be qualified. Upon completion of the proposal evaluation, the Pricing Proposals will be opened publicly. Only proposals determined to be qualified will have their pricing proposals opened and considered for award. The contract will be awarded to the lowest-cost responsible proposer. The District may, at its sole and absolute discretion, reject any or all proposals, or parts thereof, or reject any item or items in this RFP, and waive any irregularities or technicalities. The District may re-advertise this RFP; postpone or cancel this RFP, at any time, during the RFP process. The decision as to who shall receive a contract award, or whether or not an award shall ever be made as a result of this RFP, shall be at the sole and absolute discretion of the District. The District reserves the right to make an award without the consideration of option or renewal years, as the interests of the District may require.

BACKGROUND The 22 nd District Agricultural Association (District) is an institution of the State of California that owns and operates the Del Mar Fairgrounds and produces the San Diego County Fair, the largest annual event in the region. A nine-member Board of Directors, appointed by the Governor of California, oversees the District and conducts public meetings in accordance with the Bagley-Keene Open Meeting Act. District is not a taxpayer-funded organization; operations are primarily funded by revenues generated through activities and events hosted across three distinct properties: the 212-acre main campus known publicly as the Del Mar Fairgrounds, the 48-acre Surf & Turf Recreational Facilities, and the 64-acre equestrian center known as Del Mar Horsepark. NOTICE: The California Coastal Commission (CCC) has jurisdiction over all developments and improvements to District property. In addition, the San Diego Regional Water Quality Control Board (Regional Board) is the State agency responsible for ensuring compliance with the Clean Water Act and the District is required to comply with the California Environmental Quality Act (CEQA). PURPOSE, MISSION, VISION & VALUES District board and staff have been actively engaged in a strategic planning process to shape the future of the Del Mar Fairgrounds. Part of this process included the adoption of official statements that defined and elaborated on the purpose, mission, vision, and values of the organization in pursuit of ensuring a quality experience for guests and patrons of the Del Mar Fairgrounds. PURPOSE We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences. MISSION We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainment, recreation, agriculture, and education. VISION We will be the community’s iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun. VALUES – We believe in... Fun! … celebrating the ordinary and the extraordinary in unique ways. A+ Quality … creating exceptional and memorable experiences. Integrity … being responsible to our community, the environment and to one another. Respect … providing an inclusive and interactive place where all people can connect. Service … purposeful and inspiring engagement. ABOUT THE DEL MAR FAIRGROUNDS The Del Mar Fairgrounds was founded in 1936 — more than two decades prior to the incorporation of the City of Del Mar — to host the annual San Diego County Fair. Today, the facilities include 200,000 square feet of trade show and meeting space, a 15,000-seat grandstand, a 3,500-9,000 seat multi-use outdoor arena, a one-mile dirt surface horse racing track, and a 23,000 square foot entertainment center known as The Sound at Surfside. Events hosted at the Fairgrounds fall into two cate

Responses are due October 5, 2026 at 1:00 PM PDT.

Questions must be submitted by September 29, 2026 at 1:00 PM PDT.

A mandatory pre-proposal conference is scheduled for September 16, 2026 at 10:00 AM PDT at Facilities Unit 2260 Jimmy Durante Boulevard Del Mar, CA 92014 Proposers must RSVP through OpenGov no later than three (3) business days prior to the scheduled site tour..

Commodity categories: Repair and Maintenance.

Contact: Contracts and Purchasing, Procurement Contact (rfp@sdfair.com, (858) 755-1161).

1 document is attached to the notice: 26-050 Sample Standard Agreement Addendum 2.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/sdfair/projects/299254. Responses are submitted electronically there, and a free vendor account is required before you can upload one.