Sand and Rock Material as needed for Parks

City of Palo Alto - Community Services has issued request for quotes for goods, solicitation RFQ 198977.

The City of Palo Alto is looking for multiple vendors to fulfill the City’s need for the Purchase and Delivery of sand, compost, top dressing mix, baseball infield mix, and decomposed granite on an as needed basis. The material quantities are estimated and may significantly differ from the bid quantities. A blanket purchase order will be issued upon determination of lowest bidder for a one (1) year term. With (2) 1-year optional periods. Price will be firm for the initial term and each optional 1- year term pricing noted in this Request for Quotation on year’s 2 & 3. Prices shall include all applicable fees, transportation, delivery/freight charges, fuel charges, environmental fees, and all other incidentals necessary to perform the requirements of this RFQ. No additional fees shall be added. The City will consider annual price adjustments to specific products or in the aggregate based on factors such as changes in the Consumer Price Index or similar pertinent indices, economic climate, and market conditions. Pricing adjustments must be requested at least 120 days prior to the expiration of the contract term then in place and must include manufacturer-provided written justification for requesting an increase on affected line items, subject to acceptance by the City. In no event shall any annual increase exceed 5%.

City of Palo Alto Community Services Department use sand, compost, top dressing mix, baseball in field mix, and decomposed granite regularly. Community Services Department is responsible for th e repair, replacement, and maintenance of the City’s park grounds and facilities. Community Services Department uses the material for maintenance, repair, and renovation of City parks grounds and facilities. These materials are essential for the Community Services Departments to perform their day-to-day operations and improvement projects.

Responses are due October 22, 2026 at 3:00 PM PDT.

Questions must be submitted by October 9, 2026 at 1:00 PM PDT.

Commodity categories: Sand and Gravel; Aggregate, Gravel, Marble and Stone Chips, etc. (For Roofs).

Contact: Renee Howard, Senior Buyer (renee.howard@paloalto.gov, (650) 496-5900).

2 documents are attached to the notice: Insurance Requirements Exhibit-Gen_Revised April 9,2025-Final; Blank W9.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/palo-alto-ca/projects/304188. Responses are submitted electronically there, and a free vendor account is required before you can upload one.