Access Control System Replacement and Maintenance

County of San Mateo - Public Works - Administration Services - BSS has issued request for proposals, solicitation 2026-RFP-00546.

The Department of Public Works is seeking proposals from qualified vendors to replace the County’s existing access control systems with a modern, centralized, and open-architecture solution across more than 40 County locations. The County currently operates the P2000 access control system from Johnson Controls across the majority of its facilities, with one building utilizing a standalone system provided by Open Options. The selected firm for this equipment, services and installation contract will be responsible for the comprehensive delivery of the new system, including planning, procurement, installation, configuration, and integration, and a separate contract will be awarded for ongoing support, in accordance with the project design and specifications.

The Department plans, designs, constructs, operates, manages and maintains all County-owned facilities to ensure they are safe and accessible to residents and clients of County agencies, the general public, and County employees. The Department has a budget of approximately $200 million and is staffed with over 300 employees in five divisions: Administrative Services, Airports, Engineering and Resource Protection, Facility Services, and Road Services, supporting the 46 special districts governed by the Board of Supervisors and administered by the Department.

Responses are due October 14, 2026 at 3:00 PM PDT.

Questions must be submitted by September 30, 2026 at 3:00 PM PDT.

A mandatory pre-proposal conference is scheduled for September 23, 2026 at 10:00 AM PDT at In-Person Mandatory Meeting (Attendance will be recorded): 455 County Center, 4th Floor - Room 402 Redwood City, CA 94063.

Commodity categories: Access Control Systems and Security Systems.

Contact: Rollie Baclagan, Cardkey Administrator - IT Supervisor (WOC) (rbaclagan@smcgov.org, (650) 464-8822).

9 documents are attached to the notice: Standard_Contract_Template_-_Over_$200K_DRAFT; Standard_Contract_Template_-_Under_$200K_DRAFT; Drawings; Section 28; Section 01; Head End Report; 00_61_13.16_Payment_Bond_Form; 00_61_13.13_Performance_Bond.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/smcgov/projects/271502. Responses are submitted electronically there, and a free vendor account is required before you can upload one.