City of Daytona Beach · Solicitation 2704RFP

2704RFP - Claims Management Software

Daytona Beach, FL City Posted Oct 28, 2026 Last verified Nov 13, 10:20 PM
Demolition General Contracting 18 days remaining

What this bid is

The City of Daytona Beach Risk Management Division wants proposals from providers of claims management software for handling its workers' compensation and liability claims. The City is self-insured and runs claims in-house with three claims adjusters, plus six other staff who have access to the current system. It averages 148 workers' compensation claims and 110 liability claims a year. The system is currently hosted on City servers, and the new system must be up and running before 09/30/2027.

This is a software and services request, not field construction work. The City may ask submitters for a demo, and a pricing proposal form is attached. The agency decides on awards.

The pre-proposal conference is on 4 November 2026 at 10:00 AM EST by Teams or phone, and the notice calls it non-mandatory. Questions are due 24 November 2026 at 5:00 PM EST, and responses are due 2 December 2026 at 2:00 PM EST. Responses go in electronically through the OpenGov portal, where a free vendor account is required to upload.

Who should bid

Demolition, General Contracting contractors - the work is Daytona Beach, FL.

Deadline

2 December 2026, 2:00 PM EST (18 days remaining - last confirmed 13 Nov)

How to submit

On the agency's own system, not on BusyBids. Open the official notice

As the agency published it

City of Daytona Beach - Human Resources has issued request for proposal, solicitation 2704RFP.

The City of Daytona Beach Risk Management Division is seeking proposals for software services from qualified providers of claims management software (CMS) applications to utilize in the handling of the City’s workers’ compensation and liability claims processes.

The City is self-insured for workers’ compensation and liability claims. The City is self-administered in that it currently has two employees responsible for the handling of workers’ compensation claims and one employee handling liability claims. In addition to the current three claims adjusters, the City has a staff of six other employees that has access to our existing claims management system from read-only to data entry. Over the past five years, the City has averaged 148 workers’ compensation claims per year and 110 liability claims per year. The City is currently using a CMS and hosting the data on City server. The deadline to be up and running with the new CMS is prior to 09/30/2027. The City reserves the right to request any submitters to provide a demo of their CMS.

Responses are due December 2, 2026 at 2:00 PM EST.

Questions must be submitted by November 24, 2026 at 5:00 PM EST.

A non-mandatory pre-proposal conference is scheduled for November 4, 2026 at 10:00 AM EST at Join: https://teams.microsoft.com/meet/2316091429110462?p=ZnXXkzmNhuT3T1RBMR Meeting ID: 231 609 142 911 046 2 Passcode: if9pK2Ni Dial in by phone +1 312-667-7230,,597188418# United States, Chicago Phone conference ID: 597 188 418# https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTI2ODk1N2UtZDQ2My00ZGVlLWI4YTAtYjExMDA2OWU3MTBi%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d.

Commodity categories: Human Resources Software; Human Resources Software; Claims Processing Services; Claims Processing Services.

Contact: Purchasing Purchasing, Purchasing Agent (purchasing@daytonabeach.gov, (386) 671-8082).

1 document is attached to the notice: PRICING PROPOSAL FORM.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/codb/projects/316105. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - Florida. The agency's page is the one that counts.

What the notice says

Site visit
Mentioned
Questions due
24 Nov 2026

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  • The notice describes a mandatory site visit or pre-bid meeting - a bid from anyone who did not attend is usually rejected unopened.
  • The notice lists a pre-bid meeting on 4 November - check whether attendance is mandatory.
  • Questions close on 24 November, before the bid deadline.

Taken from the notice as published. BusyBids does not assess whether you meet a requirement - confirm anything that matters with the issuing agency.

Important dates

Add all to calendar
EventDate and time
Pre-bid meetingcheck the notice for whether attendance is mandatory 4 November 2026, 10:00 AM EST check
Questions due 24 November 2026, 5:00 PM EST check
Bid deadline18 days remaining - last confirmed 13 Nov 2 December 2026, 2:00 PM EST check 18 days

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Where this came from

Collected from OpenGov Procurement - Florida, first seen 28 October 2026, last confirmed 13 November 2026.

The notice text above and every date and requirement are reproduced from the source. Confirm every deadline against the official notice before you bid.

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About City of Daytona Beach

BusyBids has tracked 8 notices from City of Daytona Beach since September 2026, 4 of them open now. The open work falls under General Contracting, Surveying & Engineering, Concrete.

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