Generator Maintenance

As the agency published it

Escambia County - Public Safety has issued itq, solicitation Comms 11/4/2026.

Each generator shall receive the listed number of service visits annually unless otherwise specified by the customer. Parts, repairs and / or fluid changes must be done with parts and fluids that meet or exceed the manufacturer’s specifications and requirements. Any substitution of these parts, fluids, or the changing of any factory settings must be approved by the county representative. Any used oil or fluids taken out of the generators must be transported and properly disposed of.

Generator Preventative Maintenance Each generator shall receive the listed number of service visits annually unless otherwise specified by the customer. Parts, repairs and / or fluid changes must be done with parts and fluids that meet or exceed the manufacturer’s specifications and requirements. Any substitution of these parts, fluids, or the changing of any factory settings must be approved by the county representative. Any used oil or fluids taken out of the generators must be transported and properly disposed of. Preventative Maintenance Includes: COOLING SYSTEM Inspect radiator exchanger Check coolant level – Add up to one gallon included in PM. Glycol check of coolant Inspect all hoses and connections Inspect fan drive pulley and fan Inspect fan belts Check jacket water heater Inspect water pump Inspect thermostats FUEL SYSTEM Inspect fuel tank Change fuel/water separator strainers Inspect all fuel lines and connections Inspect governor and controls Change fuel filters (One annually) Check fuel pressure Test fuel in tanks for water AIR INTAKE & EXHAUST SYSTEM Change air filter ( One annually ) Check air filter service indicator Inspect air inlet system Inspect turbocharger Check exhaust manifold Inspect exhaust system ENGINE MONITORS & SAFETY CONTROLS Check all gauges Check all safety controls Check remote enunciators & alarms LUBE OIL SYSTEM Check oil level Change oil filter & date with permanent ink (One annually) Check oil pressure Inspect crankcase breather Check for any leaks Change oil (One annually) STARTING SYSTEM Inspect batteries, terminals & connections Check specific gravity of batteries (results must be turned in) Perform load test on batteries (results must be turned in) Inspect battery charger Inspect starting motor Inspect alternator GENERATOR Inspect bearings Check vibration isolators Inspect control panel Check start controls Check voltmeter Check ammeter Check frequency meter Check circuit breaker TRANSFER SWITCH Inspect all connections (retighten if necessary) Inspect wiring for brittle or burn marks Inspect all switches Perform “drop-dead” test to ensure correct transfer of utility power to generator and then back to unitality power. Load test the site, adjust and calibrate voltages, frequency, and V.S.R.’s. SHELTER Sweep Generator Shelter Area Apply and remove absorbent on any fluids Remove any loose waste products from shelter PROVIDE WRITTEN DOCUMENTATION OF ALL WORK PERFORMED Generator Emergency Service Emergency Service 24/7/365 Hours: Emergency hours is defined as follows: Monday through Friday 1730 until 0700. Saturday & Sunday: 0700 until 0700 Critical Response time as needed: (3) hours or less Hurricanes: Shall be answered within 3 hours of the initial call Due to the nature of Public Safety, generators supporting a critical function (tower sites, Mobile Command, etc.) will require immediate service in the event of a generator failure or malfunction. The Contractor must provide 24/7/365 on-call repair services

Responses are due November 20, 2026 at 3:00 PM CST.

Questions must be submitted by November 17, 2026 at 3:00 PM CST.

Commodity categories: Generators, Portable, Engine Driven (Including Fog and Mist Types); Generators, Stationary Type (Not Automotive); Equipment Maint, Repair, And Related Services For Power Generation And Transmission Equip..

Contact: Mark Carter, Communications Chief (mwcarter@myescambia.com, (850) 471-6315).

1 document is attached to the notice: PS GENERATOR PRICING WORKSHEET.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/escambiacountyfl/projects/323444. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - Florida. The agency's page is the one that counts.