EOC, Strategy Room, and Conference Room Audiovisual Technology Refresh

Cecil County - Procurement Office has issued request for proposal, solicitation RFP 27-023.

Cecil County Department of Emergency Services, referred to in this document as “CCDES” or “the County,” intends to complete a turnkey modernization of the audiovisual systems in the: Emergency Operations Center, referred to as the “EOC”; Strategy Room; and Conference Room. The existing audiovisual equipment is outdated, unreliable, difficult to operate, or no longer adequate for emergency coordination, briefings, training, conferencing, multi-agency collaboration, and routine County operations. The completed project shall provide reliable, commercial-grade audiovisual systems that are: Simple and intuitive for ordinary County personnel to operate; Consistent across all three rooms; Capable of platform-neutral videoconferencing; Suitable for extended emergency operations; Locally operable without reliance on the public internet or a cloud-hosted control system; Fully documented and supportable by the County after installation; and Delivered as a complete, functional system meeting the approved technical requirements and project schedule.

Responses are due October 26, 2026 at 12:00 PM EDT.

Questions must be submitted by October 12, 2026 at 3:00 PM EDT.

Commodity categories: Audio Equipment and Accessories, Television (Microphones, Mixers, and Amplifiers); Teleconference Systems, Audio/Video (To Include Video on Demand Systems); Audio Visual Equipment and Supplies (Not Otherwise Classified); Audio-Visual Equipment Maintenance and Repair; Communication Equipment (Including Radio, Television, Telephone, VCR, Video/Audio Equipment, etc.), Sale of Surplus and Obsolete Items.

Contact: David Black, GIS Manager (dblack@cecilcountymd.gov, (410) 996-8358).

3 documents are attached to the notice: Contract Agreement-sample - A; State_of_Maryland_-_Sales_and_Use_Tax_Admissions_and_Amusement_Tax_Laws_and_Regulations_Issued; County_Holidays.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/cecil/projects/303551. Responses are submitted electronically there, and a free vendor account is required before you can upload one.