Fuel Quality Assurance

WeGo Public Transit - Maintenance has issued request for proposal, solicitation 2026248.

WeGo Public Transit (Nashville MTA) keeps the Nashville region moving, and a reliable transit fleet depends on clean, stable, high-quality fuel. Through this solicitation, WeGo is seeking a qualified partner to deliver a comprehensive Fuel Quality Monitoring and Management Program that protects its diesel and gasoline supply — and the vehicles and equipment that depend on it — at its two fueling facilities at 130 Nestor Street and 430 Myatt Drive. The goal is straightforward: safeguard fuel quality from the storage tank to the engine, reduce fuel-related breakdowns and maintenance costs, and give WeGo confidence in every gallon dispensed. WeGo is looking for more than a product supplier. This is an integrated, "lock-and-key" program that combines high-performance fuel-treatment products and microbial control with the services that make them effective: routine ISO 9001 laboratory testing, an in-region technician, scheduled site visits, hands-on staff training, custom fuel management, and clear, consistent reporting. The ideal partner will bring a proven track record of measurably improving fuel quality and lowering equipment costs for comparable fleets, along with the in-house capability to engineer, supply, test, and support the program end to end. This is a five-year opportunity to partner with one of Tennessee's largest public transit agencies on a program that directly supports safe, dependable service for the community. WeGo encourages experienced, quality-focused vendors to review the full technical specifications and submit a proposal that demonstrates how their integrated solution will keep WeGo's fleet running clean.

WeGo Public Transit operates a fleet of transit revenue vehicles, support vehicles, and equipment that is fueled and maintained at two (2) facilities in Nashville, Tennessee. The fleet is powered predominantly by ultra-low-sulfur diesel (including diesel-electric hybrids), with unleaded gasoline used by support vehicles. The program specified herein shall cover all diesel and gasoline bulk storage and dispensing at both sites. A. Estimated Fuel Consumption and Contract Basis The table below shows WeGo’s 2025 actual fuel consumption (per the 2025 Annual Fuel Review). For bid-evaluation and planning purposes, consumption is projected to increase 7% per year over a five-year contract term. Estimated annual treatment-product quantities used in the Pricing Schedule (Section 3.4) are derived from this projection. WeGo does not guarantee any volume of business.

Responses are due September 28, 2026 at 1:00 PM CDT.

Questions must be submitted by September 11, 2026 at 1:00 PM CDT.

A non-mandatory pre-proposal conference is scheduled for September 10, 2026 at 1:00 PM CDT at Microsoft Teams meeting Join: https://teams.microsoft.com/meet/220058351929831?p=1S896Eo09QQ7Ustlct Meeting ID: 220 058 351 929 831 Passcode: 6Ke6qn97 ________________________________________ Need help? | System reference Dial in by phone +1 312-763-9891,,633952842# United States, Chicago Find a local number Phone conference ID: 633 952 842# For organizers: Meeting options | Reset dial-in PIN ____________________________________________________________________________.

Contact: Patrick Hester, Deputy COO of Assets & Infrastructure (patrick.hester@nashville.gov, (615) 351-7993).

1 document is attached to the notice: Attachment A -Tennessee State Clauses.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/nashville/projects/281973. Responses are submitted electronically there, and a free vendor account is required before you can upload one.