Computers, Peripherals, and Accessories

Collin County, TX - Information Technology has issued invitation for bid, solicitation 2026-390.

IFB No. 2026-390 Computers, Peripherals and Accessories Collin County Information Technology department is seeking sealed bids from qualified Dell Platinum or Titanium level resellers for the purchase of business class computer equipment that meets the County's requirements as detailed in the attached specifications. Equipment is defined as desktops, laptops, tablets, all-in-ones, monitors, mice, keyboards, other comparable computer hardware, and accessories. The County requires that all portable devices are covered by the 5 year manufacturer warranty, to include accidental damage. Bidders shall provide a firm-fixed markup percentage applied to all computers, peripherals, and accessories authorized in the manufacturer/distributor pricing portals. The markup percentage offered by the Bidder shall remain firm and fixed throughout the duration of the contract term commencing on the date of the award by Collin County Commissioners Court, and continuing for a one (1) year period, with the option of two (2) additional one (1) year renewal periods. The underlying product cost may fluctuate based on changes in manufacturer or authorized distributor pricing. Upon request, Bidder shall provide documentation sufficient for the County to verify the applicable manufacturer/distributor price and the contractual markup percentage. The Bidder shall pass through all manufacturer price reductions, promotional pricing, rebates, and other applicable discounts available at the time of purchase. The resulting contract will be awarded to the lowest, responsive and responsible bidder that meets all mandatory requirements. Bids must be submitted by October 1, 2026 at 2:00 PM. All inquiries should be directed to Lera Miller, Buyer II, with the Collin County Purchasing department, lmiller@co.collin.tx.us.

The County currently has approximately 3,000 Microsoft Windows based computers. The County typically will place three (3) to four (4) orders per year, spreading the total replacement of all systems over a 5-year period. This translates to the County ordering approximately 600 computers per year. The County does not guarantee a minimum number of systems to be ordered through this agreement. This procurement request supports the County's annual hardware refresh replacement cycle for end-user computers.

Responses are due October 1, 2026 at 2:00 PM CDT.

Questions must be submitted by September 15, 2026 at 2:00 PM CDT.

Commodity categories: Monitors, Computerized and Wireless (Including Equipment Utilization, Engine/Driver Performance, Brakes, Lights, RPM, Temperature, etc.); Computer Accessories And Supplies, Environmentally Certified By An Agency Accepted Certification Entity; Computer Hardware And Peripherals For Microcomputers; Microcomputers, Desktop or Tower based; Microcomputers, Handheld, Laptop, and Notebook; Microcomputers, Multi-Processor; Computer Hardware And Peripherals For Microcomputers, Environmentally Certified By An Agency Accepted Certification Entity; Microcomputers, Desktop or Tower based, Environmentally Certified Products.

Contact: David McCurdy, IT Operations Supervisor (dmccurdy@co.collin.tx.us, (972) 548-4559).

7 documents are attached to the notice: Legal Notice; CIQ form rev 2025; W-9; Standards Court Order 2025-867-08-25; Recycled Material Content Questionnaire and Affidavit; Specifications - Collin County Standard Hardware 2; Pricing Table - Attachment G.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/collincountytx/projects/287460. Responses are submitted electronically there, and a free vendor account is required before you can upload one.