RFP 2026-0003: Fire Hydrant Inspection & Testing Services

Section 2 – Scope of Work BID SPECIFICATIONS 1.Purpose The purpose of this specification is to establish minimum requirements for professional fire hydrant inspection, maintenance, controlled hydrant exercising, digital hydrant record documentation, and NFPA 291 fire flow testing for the City of Cedar Hill. The selected contractor shall provide qualified personnel, proper equipment, data collection tools, reporting, safety measures, and all the necessary labor to complete the work in a safe, professional, and documented manner. 2.Project Quantities and Contract Term •Fire Hydrant Inspection and Maintenance: approximately 2,100 hydrants • NFPA 291 Fire Flow Tests: approximately 540 fire flow tests All work shall be completed during Fiscal Year 2027, beginning upon awarded contract and purchase order,and ending no later than September 30, 2027, unless otherwise authorized in writing by the City. 3.Work Hours All hydrant inspection, maintenance, exercising, and flow testing work shall be performed between 0700 and 1900. Work outside this time window requires prior written approval from the City. 4.Applicable Standards and Guidance All work shall be performed in accordance with applicable industry standards, manufacturer recommendations, City requirements, and accepted water utility practices, including: •NFPA 291 - Recommended Practice for Water Flow Testing and Marking of Hydrants •AWWA M17 - Fire Hydrants: Installation, Field Testing, and Maintenance •Applicable OSHA, traffic control, and public right-of-way safety requirements •Applicable City of Cedar Hill procedures and operational requirements Where conflicts exist, the contractor shall notify the City and follow the direction of the City's authorized representative. 5.Contractor Qualifications, Insurance, and Bonding At a minimum, the contractor shall provide equipment capable of controlled hydrant exercising, digital data collection capability, proof of insurance, and required bonding documentation prior to beginning work. Insurance coverage shall be acceptable to the City and may include Commercial General Liability, Automobile Liability, Workers' Compensation, and any additional coverage or endorsements required by the City. Fire Hydrant Inspection and Testing Services 6. Controlled Hydrant Exercising and Operation Requirements The contractor shall use controlled hydrant exercising tools for hydrant operation. Hydrants shall be opened and closed gradually to reduce the risk of water hammer, operating nut damage, stem damage, valve damage, or distribution system disturbance. Uncontrolled impact tools, excessive force, or improper operation methods shall not be permitted. If a hydrant is difficult to operate, damaged, obstructed, or otherwise unsafe to operate, the contractor shall stop working on that hydrant and notify the City. 7. Fire Hydrant Inspection and Maintenance Scope Each hydrant included in the inspection and maintenance scope shall receive a field inspection and maintenance check, including, at minimum: •Locate and positively identify the hydrant; verify accessibility, visibility, and approach conditions •Inspect for external damage, leakage, obstruction, burial, vegetation, access restrictions, and general condition •Inspect caps, cap chains, operating nuts, nozzle threads, nozzles, barrel, flange, and breakaway components where visible •Exercise the hydrant using controlled hydrant exercising tools; confirm operation, full shutoff, and residual leakage status •Flush as appropriate and as directed by the City; check drainage condition where practical •Clean and lubricate caps, threads, and operating components as appropriate; reinstall caps securely •Document deficiencies and record hydrant condition in the hydrant records management database 8. Hydrant Deficiency Documentation The contractor shall document deficiencies clearly and consistently, including inoperable hydrants, difficult operation, failure to fully open or close, drainage issues, leaks, damaged or missing components, damaged threads, buried or obstructed hydrants, poor visibility, access restrictions, collision damage, coating issues, traffic or site hazards, and other conditions requiring City review. Deficiencies shall be entered digitally and shall include notes and photographs where applicable. 9. NFPA 291 Fire Flow Testing Scope The contractor shall perform approximately 540 NFPA 291 fire flow tests in accordance with accepted NFPA 291 fire flow testing practices and City direction. Each fire flow test shall include, at minimum: •Coordination with City staff prior to testing •Selection of test hydrant and residual hydrant locations as approved or directed by the City •Measurement and documentation of static pressure, residual pressure, pitot pressure, outlet size, hydrant configuration, and number of outlets flowed •Calculation of observed flow and available fire flow at the City-required residual pressure, if requested •Controlled opening and closing of hydrants and …

Owner: Fire Dept · Project number: RFP 2026-0003 · Location: Dallas County, TX

Bids are due Tuesday, October 6, 2026 at 4:00 PM CDT, IN PERSON: CITY OF CEDAR HILL GOVERNMENT CENTER PURCHASING DEPARTMENT 285 UPTOWN BLVD, BLDG 100 CEDAR HILL, TX 75104.

A mandatory pre-bid meeting is set for Monday, September 21, 2026 at 2:00 PM CDT, All BIDDERs are required to participate in the MANDATORY pre-bid conference meeting that will be held IN PERSON at 285 Uptown Blvd., Conf D, Room100, Cedar Hill Texas, 75104 on September 21, 2026, at 2:00PM (Central Time), OR via Zoom Video Communications..

Join Zoom Meeting: https://us04web.zoom.us/j/77972057427?pwd=nMnHjfaJE6DwxioflEPxGyGfUtPIjh.1 Meeting ID: 779 7205 7427, Passcode: R1XCy1 (OR by phone dial 346-248-7799 using the same meeting ID and password.)

Questions close Friday, September 25, 2026 at 4:00 PM CDT.

The plans, specifications and any addenda are posted on CIVCAST at https://app.civcast.com/bid-opportunities/projects/6aa865a3706904b014e5951b, where bidders also register as plan holders.