ON-CALL PLANNING SERVICES

As the agency published it

City of Charlottesville - Neighborhood Development Services has issued request for proposal, solicitation RFP 27-57.

The purpose of this Request for Proposals is to solicit proposals from qualified firms to provide on-call consultant services for planning, including the Comprehensive Plan, Small Area Plans, and corridor or site-specific planning and urban design. The City seeks services in the areas of long-range planning, housing, zoning, urban design, and other areas of expertise outlined in this RFP. The City reserves the right to make multiple awards as a result of this solicitation to ensure that a wide range of expertise is available to meet the City’s needs.

The City of Charlottesville is committed to fostering a sustainable and inclusive community through policies and programs that align with its Comprehensive Plan (Attachment B), Affordable Housing Plan (Attachment C), and Strategic Framework (Attachment D). In response to the City’s ongoing growth and evolving needs, in 2023 the City adopted a Development Code (effective February 2024). The Planning Division of the Neighborhood Development Services (NDS) Department is tasked with a variety of planning initiatives. Examples of projects include Comprehensive Plan amendments and periodic reviews, Development Code amendments, Small Area Plans, corridor or site-specific plans, housing studies, Affordable Housing Plan updates, design guidelines, Historic Preservation Plan updates, and related community engagement. Projects are typically identified and prioritized through the annual NDS work plan. There may be additional tasks issued in response to project or research requests raised by City Council, the Planning Commission, or City leadership. These requests for analyses, studies, and projects may have relatively compressed schedules and deadlines. The first project anticipated to need planning services is the City’s Comprehensive Plan 5-Year Review (Attachment E), which staff is currently scoping and is anticipated to kick off in early 2027 (see attached for scoping considerations). To effectively develop and implement these planning initiatives, the City requires ongoing support in planning services. This RFP seeks to engage qualified firms or consultants to provide on-call planning, zoning, and design services, no less than once per year. The intent is to supplement staff’s capacity to complete these planning initiatives and ensure that new and amended plans and projects remain aligned with the City’s broader goals and continue to meet the needs of its residents. It should be noted that most community engagement needs for these planning initiatives are anticipated to be completed through a separate request for community engagement services. However, there may be some need for the selected consultant(s) for planning services to also provide community engagement services on an as-needed basis.

Responses are due December 9, 2026 at 2:00 PM EST.

Contact: Tori Kanellopoulos, Principal Planner (kanellopoulosv@charlottesville.gov, (434) 282-3920).

6 documents are attached to the notice: Sample C.O.I. and Guide to the Acord Form; Charlottesville Comprehensive Plan; Charlottesville Affordable Housing Plan (PDF); Strategic Plan Full Framework; Charlottesville_Comprehensive_Plan_5-Year_Review; Commercial Loading Zone.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/charlottesville/projects/317169. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - Virginia. The agency's page is the one that counts.