Consolidated Food Service Exhaust Fan Replacements
What this bid is
Dane County is asking for bids to replace six existing roof-mounted exhaust fans at the Consolidated Food Service facility in Verona, Wisconsin, under a lump sum contract. The aim is to replace aging exhaust equipment and keep the kitchen exhaust systems running properly. The facility stays open during the work, so the contractor must coordinate shutdowns, access, staging and sequencing with the county. The notice asks for demonstrated experience with commercial HVAC and exhaust systems, rooftop equipment replacement and work in occupied facilities. Prevailing wage rules apply, and the county says the work must follow its specifications, ordinances and local permits.
A pre-bid meeting is set for 17 November 2026 at 10:00 AM CST at 1000 E Verona Ave, Verona WI 53593, by the flag pole and picnic table. The notice calls this non-mandatory in one place, while BusyBids flags it as mandatory, so check the solicitation document. Questions are due 24 November 2026 at 5:00 PM CST, and bids are due 9 December 2026 at 2:00 PM CST.
Submit electronically through the county's OpenGov portal at https://procurement.opengov.com/portal/countyofdane/projects/317100, which requires a free vendor account. Contact Daniel Martinez, Project Manager, at martinez.daniel@danecounty.gov or (608) 225-5719. The county decides who is selected.
Who should bid
HVAC, Roofing, General Contracting contractors - the work is Madison, WI.
Deadline
9 December 2026, 2:00 PM CST (25 days remaining - last confirmed 13 Nov)
How to submit
On the agency's own system, not on BusyBids. Open the official notice
As the agency published it
County of Dane - Public Works Engineering has issued request for bid (rfb), solicitation 326018.
Dane County is seeking bids from qualified contractors for the Consolidated Food Service Exhaust Fan Replacements, located at. This project involves replacement of six existing roof-mounted exhaust fans serving the food service facility, and is being delivered under a lump sum contract. The goal of this project is to replace aging exhaust equipment and provide reliable, properly operating kitchen exhaust systems for continued Consolidated Food Service operations. Work will occur in an active facility and must be coordinated to minimize disruption to ongoing food service operations and maintain required building services through construction. Work must comply with all applicable county specifications, ordinances, local permitting requirements, or prevailing wage laws. Interested vendors should have demonstrated experience in commercial HVAC and exhaust systems, rooftop equipment replacement, and work within occupied facilities. Vendors should also demonstrate the ability to manage projects of similar size and complexity. A pre-bid meeting is scheduled for November 17, 2026 at 10:00 AM at 1000 E Verona Ave, Verona WI 53593, by flag pole/picnic table, and all questions must be submitted by November 24, 2026. Bid packages are due by December 9, 2026 at 2:00 PM.
The Consolidated Food Service will remain operational during construction, so contractors must carefully coordinate shutdowns, access, staging, and sequencing with Dane County.
Responses are due December 9, 2026 at 2:00 PM CST.
Questions must be submitted by November 24, 2026 at 5:00 PM CST.
A non-mandatory pre-proposal conference is scheduled for November 17, 2026 at 10:00 AM CST at 1000 E Verona Ave, Verona WI 53593 , by flag pole/picnic table.
Commodity categories: Construction Services, General (Incl. Maintenance And Repair Services).
Contact: Daniel Martinez, Project Manager (martinez.daniel@danecounty.gov, (608) 225-5719).
1 document is attached to the notice: 326018 Final RFB.
The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/countyofdane/projects/317100. Responses are submitted electronically there, and a free vendor account is required before you can upload one.
Reproduced from the official notice via OpenGov Procurement - Wisconsin. The agency's page is the one that counts.
What the notice says
- Site visit
- Mentioned
- Prevailing wage
- Mentioned
- Questions due
- 24 Nov 2026
Read from the notice's own wording. BusyBids holds the notice, not the attached documents, and never assesses whether you meet a requirement - confirm anything that matters with the issuing agency.
Check before bidding
- The notice says prevailing wage rates apply - your labour costs have to be priced at the published rates, and certified payroll usually follows.
- The notice describes a mandatory site visit or pre-bid meeting - a bid from anyone who did not attend is usually rejected unopened.
- The notice lists a pre-bid meeting on 16 November - check whether attendance is mandatory.
- Questions close on 24 November, before the bid deadline.
Taken from the notice as published. BusyBids does not assess whether you meet a requirement - confirm anything that matters with the issuing agency.
Important dates
Add all to calendar| Event | Date and time | |
|---|---|---|
| Pre-bid meetingcheck the notice for whether attendance is mandatory | 16 November 2026, 8:00 AM CST check | |
| Questions due | 24 November 2026, 5:00 PM CST check | |
| Bid deadline25 days remaining - last confirmed 13 Nov | 9 December 2026, 2:00 PM CST check | 25 days |
Times are shown in the agency's own zone. Confirm every deadline against the official notice.
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Where this came from
Collected from OpenGov Procurement - Wisconsin, first seen 4 November 2026, last confirmed 13 November 2026.
The notice text above and every date and requirement are reproduced from the source. Confirm every deadline against the official notice before you bid.
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About County of Dane
BusyBids has tracked 10 notices from County of Dane since September 2026, 5 of them open now. The open work falls under General Contracting, HVAC, Doors & Hardware.