Fueling Infrastructure Equipment Replacement and Improvements

City of Pasadena - Public Works Department, BSFMD has issued competitive bid, solicitation 2026-IFB-LM-0335.

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division (BSFMD), is seeking bids from qualified vendors to furnish all labor, materials, equipment, permits, testing, startup, commissioning, and incidentals necessary to perform fueling infrastructure replacement and improvement projects at the City's fueling facility located at the City Yards. The project consists of two independently awardable groups: Group One - Liquid Dispenser Replacement Replacement of eight (8) existing liquid fuel dispensers located at three (3) City fueling sites: City Yards - Four (4) combination unleaded/diesel dispensers Police Department - Two (2) unleaded dispensers Civil Defense - Two (2) combination unleaded/diesel dispensers Group Two - CNG Fueling Equipment Replacement Furnish, deliver, and install two (2) ANGI Encore NZ1 (or equal) compressed natural gas (CNG) dispensers Replace existing CNG time-fill fueling equipment with eleven (11) dual-hose time-fill posts The awarded Contractor shall provide a complete and fully operational fueling system and shall coordinate all work necessary to ensure compatibility with existing fueling infrastructure, fuel management systems, and communication systems. All work shall comply with applicable federal, state, and local laws, regulations, codes, permits, and industry standards, including requirements of the California Air Resources Board (CARB), California Code of Regulations, local fire authorities having jurisdiction, and the Certified Unified Program Agency (CUPA).

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division (BSFMD) operates and maintains a municipal fueling facility that supports a fleet of more than 1,100 vehicles and equipment units utilized by multiple City departments. The City’s fueling infrastructure includes both conventional liquid fuel dispensing equipment and CNG fueling systems. Several components of the existing fueling infrastructure have reached the end of their useful service life and require replacement to maintain safe, reliable, and efficient fueling operations. To support continued fleet operations, improve system reliability, increase fueling capacity, and modernize aging infrastructure, the City intends to replace existing fuel dispensers, install additional CNG dispensing equipment, and replace existing time-fill fueling equipment. The improvements contemplated under this solicitation are intended to enhance operational efficiency, improve maintainability, reduce downtime associated with aging equipment, and support the City’s long-term fleet fueling needs.

Responses are due September 30, 2026 at 12:00 PM PDT.

Questions must be submitted by September 14, 2026 at 2:00 PM PDT.

A mandatory pre-proposal conference is scheduled for August 25, 2026 at 9:00 AM PDT at City of Pasadena – City Yards 323 W. Mountain Street Pasadena, CA 91103.

Commodity categories: Support Activities for Oil and Gas Operations; Oil and Gas Pipeline and Related Structures Construction; Oil and Gas Pipeline and Related Structures Construction; Electrical Contractors and Other Wiring Installation Contractors; Other Building Equipment Contractors; Other Building Equipment Contractors; All Other Specialty Trade Contractors; All Other Specialty Trade Contractors.

Contact: Elena Olimpio, Management Analyst (eolimpio@cityofpasadena.net, (626) 744-4020).

11 documents are attached to the notice: MASTER LABOR AND MATERIALS CONTRACT (12-18-24); REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION 08022024 v2; RELEVANT EXPERIENCE FORM; MATERIAL AND LABOR BOND FORM; FAITHFUL PERFORMANCE BOND FORM; Subcontractor Listing; Disclosure of Lobbying Activities; DoIT_Technical_Questionnaire.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/pasadena/projects/268888. Responses are submitted electronically there, and a free vendor account is required before you can upload one.