Enterprise Asset Management Solution

County of Collier, FL - Transportation Management Services has issued solicitation (attach a document), solicitation 26-8698.

As requested by the Information Technology Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from qualified and experienced Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services, or Scope of Work stated herein. All references to “Proposer” are also referred to as “Proposer,” “Firm,” “Offeror,” “Contractor,” and “Proposer.”

Collier County manages a large, diverse portfolio of public infrastructure that spans water and wastewater treatment facilities, reclaimed water systems, wells, lift stations, extensive utility networks, solid waste operations, pollution control programs, transportation assets, traffic signals and lighting, stormwater systems, walkability infrastructure, parks and recreation amenities, bridges, sidewalks, roadway features, landscaping, and other critical community assets. These systems support essential public services and regulatory compliance across the County, yet their increasing age, scale, and complexity present significant operational, financial, and technological challenges. The County’s Divisions oversee highly regulated and capital-intensive systems that require continuous monitoring, proactive maintenance, and long-range- planning to ensure reliability and resilience. These systems do not share standardized asset hierarchies, taxonomies, or condition and criticality ratings, and they lack comprehensive asset histories or integrated risk data. As a result, the County faces limitations in coordinating maintenance, analyzing lifecycle costs, prioritizing renewal needs, and integrating operational information with its financial management system (SAP). The County recognizes that modern, data-driven asset management is essential to sustaining service levels, improving cost- effectiveness, complying with regulatory requirements, and supporting informed capital decision- making. To meet these needs, Collier County is initiating a long-range strategic effort to modernize and unify its enterprise business systems, asset management operations, and field workflows. The County requires a comprehensive asset management framework that establishes consistent asset attributes, standardized hierarchies, business processes, data governance structures, and methodologies for preventative maintenance, repair and replacement scheduling, condition assessment, risk analysis, and capital improvement forecasting. The County currently supports approximately 1,100 users across its operational divisions engaged in asset data entry, field operations, work order management, supervisory review, financial integration, and reporting. This modernization effort represents a critical evolution in Collier County’s asset and financial management capabilities and is essential to ensuring efficient service delivery, strong financial accountability, regulatory compliance, and sustainable stewardship of public resources. Ultimately, the initiative will position Collier County to operate a unified, data-driven, and strategically managed asset management system that enhances performance across all utility, transportation, and public infrastructure programs.

Responses are due October 23, 2026 at 3:00 PM EDT.

Questions must be submitted by October 16, 2026 at 5:00 PM EDT.

A non-mandatory pre-proposal conference is scheduled for September 30, 2026 at 1:00 PM EDT at PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112 and VIRTUAL MEETING More ways to join: Join from the meeting link https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=m63cc065d54c36e728333e0d322edca36 Join by meeting number Meeting number (access code): 2341 315 9517 Meeting password: YvpmpYj8H35 Tap to join from a mobile device (attendees only) +1-408-418-9388,,23413159517## United States Toll Join by phone +1-408-418-9388 United States Toll Global call-in numbers Join from a video system or application Dial 23413159517@colliercountyfl.webex.com You can also dial 173.243.2.68 and enter your meeting number..

Commodity categories: Data/File Security Hardware/Software, to Include Encryption; Geographic Information Systems (GIS); Computer Software For Microcomputers, Systems, Including Cloud-Based (Preprogrammed); Application Software, Microcomputer; Inventory Management; Geographic Information System (GIS) Software; Inventory Management; Logistics and Supply Chain Software.

Contact: Valeska Escobar, Procurement Strategist III (valeska.escobar@collier.gov, (239) 252-2220).

12 documents are attached to the notice: 26-8698 Checklist - Vendor Checklist; 26-8698 Form 1 Vendor Declaration Statement; 26-8698 Form 2 Conflict of Interest Certification; 26-8698 Form 3 Immigration Certification; 26-8698 Form 4 Local Vendor Preference Certification; 26-8698 Form 5 Reference Questionnaire; 26-8698 Insurance Requirements Version 3; 26-8698 PO Terms and Conditions Rev.3.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/collier-county-fl/projects/306443. Responses are submitted electronically there, and a free vendor account is required before you can upload one.