RFP #27001 Courthouse Parking Deck & City Hall Parking Lot System Upgrade

Unified Government of Athens-Clarke County, GA - Central Services - Internal Support has issued solicitation (attach a document), solicitation 27001.

The Athens-Clarke County Courthouse parking deck access and payment equipment has reached the end of its useful life and no longer meets the operational needs of the facility. The current system runs on Windows 10-based hardware, experiences frequent breakdowns, processes transactions slowly, and provides limited reporting capabilities. Additionally, the system does not support modern payment options such as QR code payments, creating inconvenience for patrons and increasing transaction times at entry and exit points. Upgrading to a modern parking management solution will significantly improve efficiency, customer experience, and accountability. New systems incorporate License Plate Recognition (LPR) cameras that enhance security by providing vehicle tracking and audit capabilities while reducing reliance on physical tickets. Advanced reporting features will allow staff to better monitor parking activity, track validations, manage monthly renters, and oversee employee parking privileges with greater accuracy and transparency. The upgraded system will also improve traffic flow throughout the facility. Patrons will be able to pay before returning to their vehicles, reducing congestion at exit lanes and shortening wait times. Faster processing, improved reliability, enhanced security, and better operational reporting make replacement of the current parking equipment a necessary investment for the continued effective operation of the courthouse parking deck. The City Hall parking lot management system shall be fully integrated with the Courthouse parking management system.

The Athens-Clarke County Courthouse Parking Deck has served the community for decades as a critical parking resource for courthouse visitors, downtown patrons, county employees, and monthly renters. The parking deck was originally constructed as part of the courthouse expansion and renovation project completed in the late 1980s and was later expanded through SPLOST-funded improvements to meet growing parking demands. Since then, the facility has remained an essential component of downtown Athens infrastructure, supporting thousands of annual visitors and providing convenient access to courthouse and government services. The most recent upgrade to the parking access and revenue control equipment was completed in 2018. While that upgrade extended the life of the system, the equipment is now approaching the end of its useful life and lacks many of the features, security enhancements, and customer conveniences that have become standard in modern parking operations.

Responses are due October 1, 2026 at 2:00 PM EDT.

Questions must be submitted by September 18, 2026 at 2:00 PM EDT.

A mandatory pre-proposal conference is scheduled for September 10, 2026 at 10:00 AM EDT at Facilities Conference Room located at 2555 Lexington Road, Athens, GA.

Commodity categories: Parking Meters and Area Control Equipment; Parking Consultant; Gates, Electric (Card Reader, etc.) Maintenance and Repair; Parking Management Services (Incl. Operations, Admissions, and Supervision); Parking Meter Services (Including Collection, Installation, and Removal).

Contact: Anna Chimo, Internal Support Administrator (anna.chimo@accgov.com, (762) 400-6448).

1 document is attached to the notice: RFP 27001 Courthouse Parking Deck Equipment Upgrade FINAL.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/accgov/projects/281087. Responses are submitted electronically there, and a free vendor account is required before you can upload one.