City of Charlottesville · Solicitation IFB 27-40

MEADOWCREEK GOLF COURSE IRRIGATION PUMP/MOTOR ASSEMBLY REPLACEMENT (2)

Charlottesville, VA City Posted Sep 18, 2026 Last verified Oct 1, 9:20 PM
IrrigationGeneral Contracting 7 days remaining

Plain-English summary

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What the agency needs

Invitation For Bid from City of Charlottesville - Charlottesville, VA

City of Charlottesville - Public Works - Capital Development has issued invitation for bid, solicitation IFB 27-40.

The City of Charlottesville is requesting bids for IFB 27-40 for MEADOWCREEK GOLF COURSE IRRIGATION PUMP/MOTOR ASSEMBLY REPLACEMENT (2). Project Description: This project intends to procure the services of a General Contractor to procure and receive Pump/Motor assemblies and to replace the existing units, currently in use, which are nearing the end of their useful life

The pump/motor assemblies, and related components to be replaced, provide high pressure water through an irrigation system which covers the 18-hole golf course at Meadowcreek. The irrigation is new and was installed in 2026. This pump/motor replacement project is to ensure that the irrigation system can remain functional into the future. Without this project to replace the pump/motor assemblies, the course may be at risk irrigation failure and loss of revenue for the City.

Responses are due October 9, 2026 at 2:00 PM EDT.

A non-mandatory pre-proposal conference is scheduled for September 30, 2026 at 2:00 PM EDT at Join Teams Meeting: https://teams.microsoft.com/meet/297431467399351?p=wPxG3z267RWU8bsZC0.

Contact: Scott Hendrix, Sr. Project Manager (hendrix@charlottesville.gov, (434) 970-3647).

5 documents are attached to the notice: CiC MCGC FOR CONSTRUCTION Drawings 2026-09-18; CiC MCGC FOR CONSTRUCTION Project Manual 2026-09-18; Sample C.O.I. and Guide to Acord Form; 00_52_00_Sample_Builders_Agreement_+_Insurance_Exhibit_A - Risk Edits; Escrow Agreement.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/charlottesville/projects/302503. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Who should bid

Irrigation, General Contracting contractors - the work is Charlottesville, VA.

Deadline

9 October 2026, 2:00 PM EDT (7 days remaining - last confirmed 1 Oct)

How to submit

On the agency's own system, not on BusyBids. Open the official notice

Check before bidding

  • The notice describes a mandatory site visit or pre-bid meeting - a bid from anyone who did not attend is usually rejected unopened.
  • The notice lists a pre-bid meeting on 30 September - check whether attendance is mandatory.
  • Only 7 days left to prepare a bid.

Taken from the notice as published. BusyBids does not assess whether you meet a requirement - confirm anything that matters with the issuing agency.

Important dates

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EventDate and time
Pre-bid meetingcheck the notice for whether attendance is mandatory 30 September 2026, 2:00 PM EDT check
Bid deadline7 days remaining - last confirmed 1 Oct 9 October 2026, 2:00 PM EDT check 7 days

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Where this came from

Collected from OpenGov Procurement - Virginia, first seen 25 September 2026, last confirmed 1 October 2026.

Dates and requirements are reproduced from the source. Confirm every deadline against the official notice before you bid.

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