Evaporative Cooler Maintenance and Repair

City of Phoenix - Public Works has issued invitation for bid, solicitation IFB-27-FMD-0415.

The City of Phoenix invites electronic offers for Evaporative Cooler Maintenance and Repair. The Effective Date of this Agreement will be upon final signature and recording by the City Clerk’s department. The Commencement Date of this Agreement will be on or about January 18, 2027 or the Effective Date, whichever is later. The term of this Agreement will be for three (3) years, beginning on the Commencement Date, with two 1 -year options to extend, which may be exercised by the City in its sole discretion]. This solicitation is available through the City’s Procurement Portal. For technical support issues related to the City's Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information. Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.

Responses are due October 15, 2026 at 11:00 AM MST.

Questions must be submitted by October 7, 2026 at 11:00 AM MST.

A non-mandatory pre-proposal conference is scheduled for October 2, 2026 at 10:00 AM MST at Public Works Dept., 2631 S. 22nd Ave., Phoenix, AZ 85009.

Commodity categories: Heating, Air Conditioning, and Ventilation Maintenance and Repair Services (Including Installation); Maintenance and Repair Services, Building (Not Otherwise Classified).

Contact: Audrey Mims, Contracts Specialist II (audrey.mims@phoenix.gov, (602) 256-4361).

9 documents are attached to the notice: Exhibit A - Cooler Checklist; Exhibit B - Performance Record; Acceptance Form 2027; Supplemental-Terms-And-Conditions-To-All-Airport-Contracts Rev 4-29-26; Sensitive Security Information Acknowledgement Form; DBE-N Annual SBPP; Certification of Final Payment_PTD 02_2026 (DBE-N); Request for Substitution or Exemption_PTD 02_2026 (DBE-N).

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/phoenix/projects/285378. Responses are submitted electronically there, and a free vendor account is required before you can upload one.